Standardize Your Business With Microsoft ERP Software

Marketing Team
Published on November 18, 2020

While purchasing and maintaining multiple standalone applications for a company might seem like a viable recourse at first. But, in the long run, the pieces are bound to fall apart and hold your organization back from accessing the prospects of growth and development. The chief objective of investing in more than one software of the same type is to breakdown the departmental silos and let the different divisions of the organization work in their own way. However, what they don't realize is, falling back on numerous software surges the license fees, maintenance charges, and the breaks tears apart the chord that holds the distinct sections of the business together. The rule of thumb is, whenever you are manufacturing, distributing, or selling products or services in large volumes, standardize the processes. This will make it easier to monitor and understand the individual stages of the procedure, control them, and implement changes, if necessary.

In order to keep up with the galloping pace of the technological advancements prevalent in the present day and make the most out of them, it is time to let go of your age-old programs that do not facilitate collaboration and mostly depend on manual labor. On the surface, the consequences of still holding on to them might seem trivial but, when they start adding up gradually, it will lead to a whirlpool of commotion - pulling your company out of which can become almost impossible. Other than streamlining the workflows across departments, here are a few other ways in which your company can benefit by standardizing the applications with Microsoft ERP software.

Benefits of Standardizing Your Business With Microsoft ERP Software

Lesser Risks Of Non-compliance

When you have multiple software solutions for your business, maintain compliance amongst them can be very difficult. According to statistics, more than 85% of the enterprises and small-scale and medium-scale businesses are unintentionally violating the compliance policies. Moreover, the licensing terms of certain software are such that they make the agreements complicated and increase the risk of a company being held for non-compliance.

Therefore, when there's just one standard Microsoft ERP software that permits monitoring, assessing, and submitting feedbacks for incorporating changes before the final result, compliance becomes a straightforward aim to achieve.

Improved Security

Using a set of unalike software products and versions, updating them, and ensuring that the security standards are met will call for employing a whole new team altogether. Business applications constantly roll out updates that must be installed on time to rest assured that the confidential shreds of data in the business are safe and only accessible to authorized users. As soon as the security patches of the software expire, every bit of the company becomes vulnerable to code execution and security threats. Keeping tabs on these updates and maintaining them hence, becomes extremely tedious and time-consuming.

As opposed to this, standardizing a solution would help the IT department of the organization focus only on protecting that single software and preventing any security bypassing. Updating the latest versions the moment they are made available, implementing patches, and scrutinizing the security and functionality of the standardized software is undoubtedly, the more practical and less tiresome alternative.

Enhanced Collaboration

Different software programs and versions can restrict employees from sharing their work and reviewing the results. Nonetheless, with standardized Microsoft ERP software, connecting everyone in your workforce and encouraging them to distribute the assignments as per their strengths and forte would be feasible. By having the same tool, the staff can edit, update, and annotate documents on the real-time dashboards permit access for every member of the team. Furthermore, the software can automate the repetitive tasks and provide the workforce with enough scope to focus on the more challenging areas. The software can be also synced with other applications in use to derive information from credible sources whenever something new comes up. The cloud platforms are one of the most reliable tools here as they are successful in surging the efficiency of the workforce in no time and can store all your documents inline which can be accessed any time and from anywhere.

Lower Maintenance Costs

As we have already mentioned before, the biggest advantage of standardizing your company’s software would be would cut down on the maintenance costs that inexorably accompanies multiple software programs. Additionally, maintaining software compliance for each of them can not only be confusing and excruciating but also quite costly. Bearing license up-gradation costs wouldn't be very valuable for the organization and the non-compliance charges could swiftly drain the funds. In contrast to this, procuring Microsoft ERP software that is accompanied by unfussy maintenance policies, offers discounts when used by more than one user, and makes licensing affordable is hands down the correct choice.

Surged Productivity

In a situation where two departments in an organization are responsible for gathering data and producing reports for the same project independently, collaborating via different software will make way for a string of complexities. Apart from interrupting the workflow and smoothing things out, it will compel both the parties to wait to both receive the report and share the review.

Thereby, fortifying the users with a standardized, scalable solution like Microsoft ERP software will prompt the staff to exercise their discretions.  Rather than disrupting the momentum of your business, the software system will help you embark on the journey of digital transformation in its true sense. Uploading and updating data on real-time dashboards that are visible across all the divisions furnishes the workforce with the opportunity to keep a close watch on the works of their colleagues and fill in the gaps, if any, immediately after they are noticed.