Signs That Your Company Has Outgrown Its Business Software

Marketing Team
Published on October 15, 2020

The business software that you started your company with might not support you as you grow. Knowing when it is the right time to let go of your old software and upgrade to a modern and trusted software is an important decision you will have to make for the future of your organization. It is important to keep reminding yourself that your company's workforce alone is not responsible for enhancing its credibility and growth. The technological disruptions too, play an imperative role in amplifying these virtues.

As a company grows, everyone, starting from the senior executives to the trainees, realizes that certain areas are lagging and things are not going as smoothly as they did in the past. This is the first sign that hints at the fact that your organization needs to undergo a transformation and revise its future growth plans and their requirements at the earliest.

Signs that your software is not keeping up with the pace of your business

Investing in new software is not always the first recourse that an organization wants to resort to when things start slipping out of hands. However, it is this delay that can open doors to a string of complexities capable of leaving an everlasting blotch on your company's productivity and reputation. To help you understand better, in the following section, we will be jotting down the signs that tell your business has outgrown its software and must be substituted immediately.

Setback in Communication

The first and the most crucial pointer that suggests your company needs new software is a setback in departmental communication. No matter how unalike the divisions are, as parts of a single organization, they must be held together by a sturdy ligature in the form of a software that allows collaboration.

For instance, if your company signs a contract and agrees to work on a large-scale project without definitive software, here are the four departments that will be affected the most.

Project management- If you fail to keep up with the designated momentum of the current project, the others in line will be automatically delayed by a few weeks which, in turn, will throw the cash flow into disorder.

  • Sales- Even though the sales team has claimed that the assignments of the other clients would commence from the very next week of their signing, they will not be able to fulfil the assurance as the first undertaking is still on hold.
  • Procurement- The plan of procuring goods for the other projects will have to be shelved as there is still a lot of uncertainty about the preceding one.
  • Invoicing- Needless to say, the invoice for the assignment will be slowed down and more deliverables will be included in it.

If these changes are not thoroughly communicated across the departments, both the staff and customers will have to bear the repercussions. When the company is comparatively small, some glitches here and there are acceptable and redeemable. Nevertheless, when it surges in size and runs several projects simultaneously, the whole arrangement enters mayhem and leads to chaos.

Important Decisions Are Just Guesswork

If it has been years and your organization is still turning to spreadsheets to keep tabs on your customers, orders, leads, stocks, and production, then that is really a huge problem. Because of this, you do not have access to quick and authentic information to base your decisions on. In such cases, it either takes forever to produce a report or, everything is postponed until there's some manual intervention. The tricky part is, when any of these two scenarios occur, chances are, the data will not be trustworthy and you will have to entirely fall back on your instincts to fabricate a vital decision. The authoritative body of the business manages production, material purchases, sales forecast without any real-time information.

Struggle To Meet Goals

Every company sets out with a target that it wishes to satisfy by the end of the week or month. Nevertheless, when your software isn't cooperating, the senior management is bound to be rendered with unexpected fluctuations in revenue generation, project margins, and billable utilization. All this, cumulatively, points at just one thing, and that is, your company didn't achieve whatever it was aiming for. Therefore, the deficiencies from this month will be taken forward to the next month and so on and call for additional burden on the employees. Naturally, if there's a change in one department, the other sections that are related to it, even remotely, will fall short in achieving their objectives.

Confidential Data is For Everyone to Access

When your company is not protected by a well-founded software, it runs the risk of sharing its confidential data with everyone out there. This dearth of liability gives unauthorized users an opportunity to keep a close watch on the organization's transactions and make irrevocable alterations in it. Once the unauthorized users are granted access to the software, feeding in incorrect or incomplete data becomes a cakewalk.

Inefficiency

What most companies tend to overlook is that as a consequence of owning disconnected business software, the workforce invests a lot of time in unreasonably backtracking the data because they aren't, apparently, the right data. Accept it or not, this happens mostly when two or more departments, working differently but, on a single project, are not on the same page. This implies hardworking employees, who could have been engaged in taking up more complicated issues are forced to waste their time on tasks that can be automated.

What Could Be Done?

For those who are apprehensive about installing CRM, ERP, or other such business software because of their price point, let us familiarize you with the truth. There are innumerable ready-to-use business applications available in the market that will not only comply with the needs of your company but will also be economical and play a major role in improving profitability, management, sales, and customer support. We would suggest you seek the opinion of the experts and find the answers to these questions:

  • Which facets of your business still need some work?
  • What are the roots of the problems that your organization is going through in the present day?
  • What would be the best options according to your budget?
  • How to choose the right software products so that they are on par with the latest applications?

Digital Transformation with Tech Falcon

At Tech Falcon, we believe that communication is the most important success factor for any digital transformation projects. Understanding the pain points and needs of our clients and articulating them clearly is the first step for us. Once the problems and needs are articulated and agreed upon, we start the process of designing the solution. We believe that transformation is all about asking 'How can we do it better?' Our digital transformation solutions are built on Microsoft's future-ready cloud platforms that can scale according to the needs of our clients. Our platform is easy to use with an intuitive user interface that can convert ideas and requirements into working applications swiftly. Our business application platform uses model-driven development to swiftly deliver applications that are easy to configure and can be deployed much faster.