5 Tips For Effective ERP System Maintenance

Marketing Team
Published on February 17, 2021

For any company, implementing an enterprise resource planning (ERP) framework is a significant leap. It requires a high level of preparation, capital resources, and management of transition. Therefore, in case of a substantial purchase that involves a large initial investment, ongoing maintenance is vital to guarantee the product's longevity in the years to come. There are measures that can also be performed by the users to ensure that things run smoothly. Periodically, there will be problems that must be brought to a professional's notice almost immediately. The issues will have to be handled in the most practical and cost-effective way to prevent them from escalating into something irrevocable.

The cyber, financial and employment stability within a company is influenced by the performance of an ERP system to a large extent. Businesses need to identify how to maintain the health their ERP software, just like how an individual gets familiar with a new gadget or device. To make things easier for you, here are five tips that will help you with effective cloud-ERP system maintenance in the long run.

Know Your ERP Well

First things first, get familiar with all the intricacies about the ERP system your company would be using. Put efforts in understanding and making your team comprehend the rudimentary purpose it has been developed for, and why your contemporaries are using them. If there is a list of other ERP systems that strive to tick off the same tasks, realize why this one is the best-suited and most sought-after in the market. This will give you a clear picture of where the ERP sits in the industry as well as how it addresses the needs of the organization.

Update the Software System Frequently

Even if your system rolls out new software updates every month, don’t hesitate to install them. To keep your ERP safe, free of glitches, and operating at maximum usability, they are essential. Make sure that the users in your company understand which version of the ERP software programme you are using and what is the right time to schedule the next update. In your maintenance plan, upgrading milestones will serve as strategy check-ins, too. Additionally, cross-check whether or not your ERP system is still aligned with the objectives of your company when it is time to upgrade. Apart from this, you can also upgrade your hardware to just to confirm that things are running as smoothly as they should.

Re-Evaluate Your Company’s Internal Capabilities

Some organizations already have ERP specialists their in-house IT team but some don’t. Get to know if your ERP maintenance activities can be performed by the in-house workers or not. Thus, to be secure in every way possible, you should invest in an ERP system that allows self-service and can be used regardless of the technical proficiency of your employees. Another choice is to employ a consultant from a third-party agency who can provide continual training and support. Apply the metrics you depended on to compare the cost of software execution here too. The maintenance costs of the ERP system should be at par with the targets of your business model and overall budget.

Plan For How Long Would You Want the ERP System To Support Your Company

Your company should effectively manage the usefulness of the ERP system to cut down the additional costs. Questions like how long before upgrading the ERP system or, what could be the network’s healthy lifestyle? To determine the right time to upgrade or at least consider moving to a new platform, you should diligently weight both the short-term and long-term maintenance necessities and costs. The service life of the system should be reassessed every five years, because the replacement or maintenance costs for that matter depend on the cycle that you have acquired.

Review the Security Standards

By running regular system restorations and backups, you can strengthen the security standards of your ERP system over the time. As we have already mentioned before, installing updates soon after they arrive will save your organization from falling prey to data breaches and hacks.